Post-It Note Wedding Planning | 4 Layout Ideas for Visual Brides

A Low-Tech, Highly Effective Way to Plan Your Wedding

If your brain feels like a browser with 37 tabs open and your wedding checklist keeps getting longer by the minute, this blog post is for you. Today, we’re diving into the Post-It Note Wedding Planning Method—a simple, satisfying, and super visual way to organize your wedding planning tasks (even if you’re not a planner person).

Whether you're the bride with three color-coded spreadsheets or the one who keeps saying, “We really need to start planning…,” this low-tech method meets you where you are and helps you see what needs to get done.

We’ll also show you how to take it digital using tools like Asana or Slack, so you can pick the version that works best for your brain.

Why the Post-It Note Method Works

Sticky notes may feel old-school, but hear me out: they're visual, tangible, and easy to move around. That means no erasing, no deleting—just peel and stick until you’re feeling calm, clear, and in control.

✅ Great for visual thinkers

✅ Easy to rearrange as plans change

✅ Dopamine boost when you move tasks to the “done” column

✅ Ideal for neurodivergent or overwhelmed brains

Plus, it's surprisingly fun—and way more satisfying than just checking off a box.

What You’ll Need

Here’s your starter pack:

• Post-it notes (multiple colors = even better!)

• Sharpie or pen

• Poster board, mirror, wall, or closet door

• Optional: washi tape to divide your layout

• Your favorite playlist, a glass of wine, and your wedding planning brain

Now let’s get to the fun part: choosing your layout.

4 Layout Options for Your Post-It Planning Board

You can use your sticky notes in a few different ways depending on how your brain works best. Below are four layouts we recommend, plus downloadable templates for each!

Option 1: Timeline-Based Layout

This is perfect if you like working chronologically and want to see what’s coming up next.

How to Set It Up:

• Divide your board by months (e.g., 12+ months out, 9 months, 6 months, etc.)

• Place each task under the appropriate timeframe

• Use different colors for priority or type of task

Great for: Type-A couples, planners who need structure, anyone trying to avoid last-minute chaos.

👉 Download the Timeline Layout Template

Option 2: By Planning Category (Topic-Based)

This layout groups your tasks by topic—budget, vendors, attire, décor, etc.—so you can focus on one category at a time.

Sample Categories:

• Budget + Contracts

• Vendors

• Timeline + Logistics

• Stationery + Website

• Attire + Beauty

• Guest Experience

• Decor + Rentals

• Packing + Setup

Great for: Couples who want to batch their to-dos or work through planning in focused chunks.

👉 Download the Category Layout Template

Option 3: Energy-Based Sorting

Feeling tired? Knock out a low-energy task. Feeling creative? Tackle a décor project. This layout sorts your to-dos by the energy level or mindset they require.

Energy Levels:

• Low Energy / Quick Wins

• Medium Energy / Organizational Tasks

• High Energy / Creative Tasks

• High Energy / Emotional Tasks

Great for: Anyone with a fluctuating schedule or energy level (hi, fellow ADHD planners 👋).

👉 Download the Energy Layout Template

Option 4: Who’s Responsible (Team Delegation Board)

Don’t want to plan this thing alone? You don’t have to! This layout lets you assign tasks based on who’s responsible.

Delegation Columns:

• Bride/Groom/Couple

• Partner

• Mom/Dad/Family

• Maid of Honor/Best Person

• Wedding Party

• Planner/Coordinator

• Vendors

Great for: Couples planning with others or trying to delegate (without sounding like a bridezilla).

👉 Download the Team Delegation Layout Template

Want to Take This Digital?

If you love the Post-It Note system but don’t want to cover your closet doors in sticky squares, take your system online using:

✅ Asana — for digital boards you can move and color code

✅ Slack — to share tasks with your partner, planner, or bridal party

✅ Trello or Notion — for easy drag-and-drop organizing

I’ve even created digital versions of all four layouts to help you get started as a bonus template in the Planning Collective Membership

👉 Download the CSV files for Asana/Slack

Final Tips for Making It Work

• Stick to one task per post-it

• Schedule a weekly reset to review and rearrange

• Pair it with your Planning Collective tools (like our checklist + timeline builder)

• Celebrate when you move something to “done”—it counts!

Want More Help Planning?

Join the Planning Collective Membership to get access to:

• A full step-by-step wedding planning course

• Customizable planning templates

• Live office hours for your questions

• A community of other engaged couples who totally get it

Let’s See Your Wall!

If you try this out, tag me on Instagram @planningcollectively—I’d LOVE to see your wedding planning wall in action. Bonus points for color-coded grids and washi tape dividers!

Until next time, happy sticking 💛