Tips for Mailing your Wedding Invitations

Tips for Mailing your Wedding Invitations

Wedding InvitationsWAIT!  Before you drop those invites in the mail, check out these quick tips for a smoother process! 


  1. Before purchasing your stamps, take a fully assembled invitation to the post office to make sure it does not require additional postage for weight, shape, or size
  2. Don’t forget to also stamp the RSVP card!  It makes it much easier for your guests to get back with you quickly, and ensures that they don’t accidentally get dropped in the mail without a stamp
  3. Look into hand cancelling your invitations.  Hand canceling means that your wedding invites will be stamped by hand rather than being run through the automated machines. Wedding invitations are often larger than other mailed letters, so hand canceling them makes sure they would get damaged by the processes they typically use.  Some post offices will allow you to do this yourself, so require a charge for the, and some will even say that it is not allowed.  What I have found is that if you go during peak hours, you’re more likely to be turned away.  Find a smaller post office, and make sure to avoid a busy time of the day (lunch time or right after work), and you’re more likely to get a positive response!
  4. Before you seal those envelopes, make sure to put a number on the back of your RSVP cards, and assign those on the guest list.  It’s surprising, but without fail, there is always at least one or two invitations that come back without a name.  This will allow you to quickly determine who sent in that nameless response!
What you need to know about your seating chart

What you need to know about your seating chart

We’re bringing in the experts for this one!  My good friend and stationery genious, Tifany Wunshcl of Gourmet Invitations shared these aweomse reasons why seating charts are a great alternative to place cards.  Take a look, and let us know what you think!  Tifany also does beautiful work with invitations, and works with clients all over the country.  Make sure to give her a shout when you’re ready to start, your designs!


Seating charts for weddings are more and more popular each year.  A perfect alternative to escort cards and place cards, here are the TOP 10 REASONS why you should consider a seating chart for your wedding or event.


*Please do remember that if you offered your guests a meal choice on the RSVP cards, you will most likely need to have an escort card indicating their meal choice so the waitstaff know what entree to bring.  Check with your catering manager to see how they prefer to recieve this information! 


wedding seating chart10. Seating charts match the colors and look of the wedding and look beautiful the entire event


Seating charts just aren’t a simple list of names.  When designed, they are another source of decor for your wedding.  We always use our client’s invitation design and fonts to create our seating charts.  This gorgeous seating chart has the graphic from her Italy destination wedding invitations with a hand sketch of the villa where the wedding is taking place.  We can design your seating chart around any theme or inspiration you could ever want!






9. Seating charts make a great keepsake to hang in your home after the wedding


Many of our clients hang their seating charts in their home after the wedding.  They make a wonderful keepsake and a reminder of your wedding day and the guests.  We often design seating charts with the menu from the event or add the bridal party.  Our seating charts are always designed to fit standard size frames that can be bought at any local store.




8. Seating charts are usually displayed on an easel making them at eye level and easier to read


Your guests don’t have to lean down to look at cards displayed all together on an escort card table.  Seating charts can be hung, placed on an easel or a top a table.  Simply by putting the list of the guests’ names in alphabetical order, a seating chart is a much more functional piece than escort cards.




7. Place cards and escort cards can be a mess 


We often hear from wedding coordinators that guests pick up their escort cards, starting talking (or drinking) and leave the cards around the cocktail area.  Since the guest knows their table at that point, the card gets forgotten; leaving the staff and coordinators to pick up the left over cards. 

*Added note from Kate 🙂  If you choose individual cards and you are not working with a planner, you’ll have to make arrangements for someone to set set up your cards so they look nice.  This seems simple, but it can be a very time consuming task, especially if they are not in alphabetical order by last name! 




6. A place card table looks good only until the first card is taken


You see the photos all of the time.  The gorgeous place card displays and escort card tables with all of the cards lined up in a row.  But now imagine the table after half the guests have taken their card.  Now how about imaging it after everyone has their card and the few people that ended up not being able to make it, have the straggling cards left over.  Seating charts avoid this issue and looks good all night long!


Photo Credit: Kristen Taylor

Photo Credit: Kristen Taylor


5. Seating charts typically have larger fonts than place cards


It may not appear that way in these photos, but the font size on seating charts is typically 16pt to 24pt or larger.  Because the size of escort card tents is smaller, the font can typically only be 14pt to 16pt.  We often get asked if older guests can read a seating chart.  Our response is always that it can be read better than place cards.




4. Seating charts are more cost effective for larger weddings


When you consider that you have to pay for place cards on a per piece basis, seating charts are much more economical for a larger wedding.  With a one time design and printing fee, one chart is a better choice typically when your guest list is more than 125 guests.  With a seating chart for your wedding, you also don’t have to pay for flowers, linens, holders or other decor for using and displaying escort cards.




3. Seating charts eliminate the need for an escort card and a place card


Some of our clients still prefer to follow proper etiquette and have an escort card to direct a guest to their table and then a place card at their particular seat.  This issue with this is the fact that now your guest has two cards to deal with.  Where do you put the escort card?  Are you supposed to keep it, display it, give it to the wait staff to throw it away?  With a seating chart, the need for an escort card is completely eliminated, keeping your table design clean and uncluttered.






2. Seating charts are considered “green” – you aren’t wasting all of the cardstock for place cards and escort cards


This reason is a must for any environmentally conscious and green clients.  Why use a ton of cardstock that just goes into the garbage?  One large poster that can be kept is a better option that many pieces of cardstock.




1. The most important reason of them all!  Brides want their wedding to be unique.  A seating chart is very unexpected and different than the traditional place card


Seating charts can match the reception location, the invitations, a special theme or even have a photo.  But seating charts can be printed on so many mediums.  This 30 foot by 9 foot seating chart completely covered the front of this tent.  Seating charts on mirrors, printed on large canvas, hung from old bed frames, window frames and printed on plexiglass are just a few ideas.  If you can dream it, we can design and make it for your unique event!









Save the Dates – What you Need to Know

Save the Dates – What you Need to Know

We’re bringing in stationery expert Tifany Wunschl from Gourmet Invitations to share her thoughts on Save the Dates! 

From Tifany: 

When to send save the dates is another popular question that I get asked all of the time. I just answered the question “when to send wedding invitations” last week on the blog. Now I’ll tackle when do you send out save the dates!

when do you send out save the dates

photo credit: T&R Stock

  1. The first interpretation of when to send save the dates. “Do I need to send out save the dates”?

    I think that many clients feel that save the dates are a necessity. They are absolutely an option and most people do not need to send out save the dates. You should send out save the dates in you are having a destination wedding or if your wedding falls on a holiday weekend. In these situations, your guests will need the advanced time to plan and get it marked on their calendars. If your wedding doesn’t fall into either of those categories, then you do not need to send out save the dates. But many clients choose to send them out anyway! One thing to consider if you are on a budget. If you don’t send save the dates, you will have more budget to make your wedding invitations even more spectacular!

  2. So now let’s look at the next interpretation of when do you send out save the dates. “How many months before the wedding should I send out save the dates”? 

    The short answer to this question is 6 – 8 months before the wedding.  If you are having a destination wedding, I recommend sending save the dates closer to the 8-month mark – especially if your guests need a passport. For a wedding on a holiday weekend or “just because”, send out save the dates 6 months before the wedding. I do have one exception to the 6 – 8 month timeline. I don’t recommend sending out save the dates mid-November to the 1st of January. Your guests are so busy during this time of year and with extra mail around the holidays, more mail isn’t a good thing. Waiting to send out your save the dates until after the new year. You’ll catch your guests when they are excited and not overwhelmed.

when to send save the dates

If you scrolled to the end: Send out save the dates before Thanksgiving, after the New Year, and 6 – 8 months before the wedding! I created this infographic that you can download for you to determine when to send out save the dates!