Should you have Place Cards or a Seating Chart for your Wedding?

Should you have Place Cards or a Seating Chart for your Wedding?

Unless you are having open seating at your reception, you will need a way to let your guests know what table to sit at.  This is most commonly done with seating charts or place cards being displayed in the entrance or cocktail area.

For some couples, it won’t make a difference which option you pick.  However, there is one main reason why you MUST have place cards. Let’s get into that here!

If you are offering your guests a choice of entrees for your wedding reception, you will need to have a way for the wait staff to know what the guests ordered.  The easiest way to do this is by putting some kind of meal indicator on their place card.  You can have the inticator printed on the cards by the designer, or add a sticker to the card once you have them.

What if you’d like to have a seating chart, but do plan on letting your guests pick their dinner options?  You can have your seating chart out during cocktail hour, and the place cards can be set out at each guests seats before they come into the room.  This does mean you need to assign guests to specific seats at the tables, so it’s going to take a bit more time to work on.  Another thing that you need to consider before making this decision is who will set those cards out on the wedding day.  It is a time consuming task that needs to be done by someone organized, so it’s not always possible for the venue staff to do this.  

I always recommend that you put the place cards or seating chart out during cocktail hour.  This way your guests can take their time to look as they are mingling and chatting, and it’s not a long line as they all wait to find their names at the same time.  

The Biggest Seating Chart Mistake!

The Biggest Seating Chart Mistake!

Wedding Seating Charts

They are hugely popular on Pinterest, and can allow you to get really creative with your wedding design. But I want to talk about the biggest seating chart mistake that couples make.  There are a few things you’ll need to keep in mind before deciding to have a seating chart, however.  So make sure to check out this article here to learn more about the argument of place cards vs. seating chart

But that’s not what we’re talking about today.  What I’m hear to tell you about today is one of my biggest wedding related pet peeves, and it’s all about seating charts!  

So, you may have already started looking for images of seating charts, and I would bet that what I’m about to share went unnoticed.  Many of the most seating charts that you see on Pinterest or Instagram are laid out by table number.  It’s the most visually pleasing format, as it allows for relatively even groupings of 8-10 guest names per section. 

Don’t Make this Mistake!

But let me tell you why that is a big mistake, and one of my biggest frustrations on a wedding day!  Seating charts are ofter placed by the entrance into a reception room.  Doing this allows guests can find their table number as they are entering the space.  If they need to search though 10+ lists to find their name, it’s going to create a long bottleneck at the door, and throw your timeline off.  Plus, it’s just frustrating for your guests to not only have to wait in line to find their name, but search through all those table groupings once they get to the chart.   


Alphabetical is the Way to Go!

If you list them alphabetical by last name, they will be able to find their name very quickly.  This means the wait time will be reduced SIGNIFICANTLY.  I know, I know, it’s not as nice to look at with things aren’t perfectly lined up and symetrical.  I get it, it can definitely trigger my OCD sometimes too.  But I PROMISE you that you can still format it to look nice, and be the most functional at the same time.

One last thing to keep in mind as you are looking for your seating chart designer/printer.  Just because the image that you see on Etsy or Pinterest is shown with the groupings by table number, doesn’t mean that’s the only option.  Ask the designer if you they can do the same chart alphabetical by last name instead.  The will most likely be able to accommodate!

Oh Look! You can watch me rant in person about this!

Finding your Wedding Inspiration

Finding your Wedding Inspiration

Are you struggling to decide on your wedding style and color scheme?  Here are some things to consider while you are working on your wedding plans:

1.) Keep your eyes open to every-day inspiration

If you do not know where to begin when choosing your wedding style and color schemes, we urge you to look for inspiration in your daily lives that relate most to you for your wedding style and color scheme. It may help to browse through the Internet or social media outlets to pin-point what you may envision your wedding to look like.  If you don’t have a Pinterest board started yet, now’s the time to start!  By searching through these outlets, this may help you and your significant other narrow down your ideas and agree upon what you both would like best for your wedding day.

2.) Keep the budget and guest list in mind

It is important to consider a realistic budget for your wedding. Pinterest and other social media websites provide an ample amount of opportunities to envision the color and style of your dream wedding, but remember that not everything will fall into your budget. It is easy to get lost in the intricate creations these sites offer, but by keeping your budget and your guest list in mind, it will open up the ability for you to expand what you can do with your wedding style and color scheme.

3.) Utilize color palettes

Another good place to start when choosing your color scheme and wedding style is color palettes. Color palette resources can provide you with a variety of schemes that blend well and will look picture-perfect for your wedding day. By choosing a color scheme from a palette, it will allow for you to be more specific with your color choices. One in-particular that we find very resourceful is the Pantone color palette, which can be found here.

4.) Consider the season

With every season comes a variety of sparks of color. In the fall, you will see a lot of maroons, oranges, and yellows, winter calls for a lot of blues, spring invites of pastels, and in the summer you will see a mixture of bright and bold colors. Keeping the season in mind is an essential component when choosing your style and colors because it allows for you to choose which shades you want to bring out and focus on.

5.) Keep it you

Last but not least, you know how they always say, express yourself! It is so easy to become mesmerized by the wedding fads and beautiful creations on social media, but we urge you to create a color scheme and style unique to you as a couple. Not only will guests enjoy the arrangement of colors, but you will also enjoy seeing the vision of colors that you picked come to life on your wedding day.