Wedding Seating Charts

We’re bringing in the experts for this one!  My good friend and stationery genious, Tifany Wunshcl of Gourmet Invitations shared these aweomse reasons why seating charts are a great alternative to place cards.  Take a look, and let us know what you think!  Tifany also does beautiful work with invitations, and works with clients all over the country.  Make sure to give her a shout when you’re ready to start, your designs!

Seating charts for weddings are more and more popular each year.  A perfect alternative to escort cards and place cards, here are the TOP 10 REASONS why you should consider a seating chart for your wedding or event.

*Please do remember that if you offered your guests a meal choice on the RSVP cards, you will most likely need to have an escort card indicating their meal choice so the waitstaff know what entree to bring.  Check with your catering manager to see how they prefer to recieve this information! 


10. Seating charts can enhance the overall wedding design

Seating charts just aren’t a simple list of names.  When properly designed, they are another source of decor for your wedding.  We always use our client’s invitation design and fonts to create our seating charts.  Once, we created a gorgeous seating chart had a hand sketched graphic of the Itallian villa where the wedding is taking place.  We can design your seating chart around any theme or inspiration you could ever want!

9. Seating charts make a great keepsake to hang in your home after the wedding

Many of our clients hang their seating charts in their home after the wedding.  They make a wonderful keepsake and a reminder of your wedding day and the guests.  

8. Seating charts are usually displayed on an easel making them at eye level and easier to read

Your guests don’t have to lean down to look at cards displayed all together on an escort card table.  Seating charts can be hung, placed on an easel or a top a table.  Simply by putting the list of the guests’ names in alphabetical order, a seating chart is a much more functional piece than escort cards.

*Added note from Kate – Unless you have a VERY small guest count, seating charts shoule always be done in alphabetical order by last name, NOT table number.  This will save your guests time and frustration of searching through row after row of table numbers.  

7. Place cards and escort cards can be a mess 

We often hear from wedding coordinators that guests pick up their escort cards, starting talking (or drinking) and leave the cards around the cocktail area.  Since the guest knows their table at that point, the card gets forgotten; leaving the staff and coordinators to pick up the left over cards. 

*Another note from Kate 🙂  If you choose individual cards and you are not working with a planner, you’ll have to make arrangements for someone to set set up your cards so they look nice.  This seems simple, but it can be a very time consuming task, especially if they are not in alphabetical order by last name! 

6. A place card table looks good only until the first card is taken

You see the photos all of the time.  The gorgeous place card displays and escort card tables with all of the cards lined up in a row.  But now imagine the table after half the guests have taken their card.  Now how about imaging it after everyone has their card and the few people that ended up not being able to make it, have the straggling cards left over.  Seating charts avoid this issue and looks good all night long!

5. Seating charts typically have larger fonts than place cards

It may not appear that way in these photos, but the font size on seating charts is typically 16pt to 24pt or larger.  Because the size of escort card tents is smaller, the font can typically only be 14pt to 16pt.  We often get asked if older guests can read a seating chart.  Our response is always that it can be read better than place cards.

4. Seating charts are more cost effective for larger weddings

When you consider that you have to pay for place cards on a per piece basis, seating charts are much more economical for a larger wedding.  With a one time design and printing fee, one chart is a better choice typically when your guest list is more than 125 guests.  With a seating chart for your wedding, you also don’t have to pay for flowers, linens, holders or other decor for using and displaying escort cards.

3. Seating charts eliminate the need for an escort card and a place card

Some of our clients still prefer to follow proper etiquette and have an escort card to direct a guest to their table and then a place card at their particular seat.  This issue with this is the fact that now your guest has two cards to deal with.  Where do you put the escort card?  Are you supposed to keep it, display it, give it to the wait staff to throw it away?  With a seating chart, the need for an escort card is completely eliminated, keeping your table design clean and uncluttered.

2. Seating charts are considered “green” – you aren’t wasting all of the cardstock for place cards and escort cards

This reason is a must for any environmentally conscious and green clients.  Why use a ton of cardstock that just goes into the garbage?  One large poster that can be kept is a better option that many pieces of cardstock.

1. The most important reason of them all!  Brides want their wedding to be unique.  A seating chart is very unexpected and different than the traditional place card

Seating charts can match the reception location, the invitations, a special theme or even have a photo.  But seating charts can be printed on so many mediums.  This 30 foot by 9 foot seating chart completely covered the front of this tent.  Seating charts on mirrors, printed on large canvas, hung from old bed frames, window frames and printed on plexiglass are just a few ideas.  If you can dream it, we can design and make it for your unique event!

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